Only what’s needed
What you fill in when you book a chat or sign up for the Brief, and how you found the site.
Short and with no small print.What this site keeps and why. Below it, our full privacy statement and our cookie policy.
In shortWhat you fill in when you book a chat or sign up for the Brief, and how you found the site.
Only to call you back and, together, find your place with us. We never sell your data.
We measure visits anonymously, without cookies. Marketing cookies only with your OK.
Greystone Group (greystonegroup.be) is the site where Greystone looks for new colleagues. The company responsible for your data is Greystone Recruitment BV, Frankrijklei 119, 2000 Antwerp, enterprise number 0656.852.722. What you fill in on this site, we process in line with our privacy statement. Questions about your data? Email privacy@greystonerecruitment.be.
We never sell your data.
Gauthier and Vince, and the people at Greystone who follow up on your request. We also work with service providers who process your data only on our behalf: Vercel (hosting the site), Resend (the site’s automatic emails), Combell (our mailbox at greystonegroup.be), Microsoft 365 (email) and Bullhorn (our client database). If a provider is outside the European Union, the EU standard contractual clauses or the EU-US Data Privacy Framework apply.
Last updated on 18 May 2026
Greystone Recruitment BV processes your personal data in accordance with Regulation (EU) 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), and the Belgian Act of 30 July 2018 on the protection of natural persons with regard to the processing of personal data.
In this privacy statement we explain how we do this: which personal data we process about you, on what basis and why. This privacy statement applies regardless of our relationship (candidate, prospect, supplier or client) and regardless of how we received your personal data (directly from you, through third parties or public sources, or through the website).
We also inform you of your rights if you do not agree with the way we process your personal data.
As we may change this privacy statement from time to time, we recommend that you consult it regularly.
This privacy statement applies to Greystone Recruitment BV, with its registered office at Frankrijklei 119, 2000 Antwerp, enterprise number 0656.852.722 (hereinafter “we”), which acts as the controller.
Depending on the relationship we have with you, we process different data.
If you are a candidate, this means that we have already been in contact with you and have received information from you, or that you have sent us your information of your own accord (through the website, vacancies, advertisements, job fairs …). We then process the following categories of personal data:
We are also always looking for potential candidates. In that case we rely on information we find online. When we think you might be interested in our services or that we could help you build your career, we process this information in order to contact you. We then process the following personal data, if we find it:
If you are a candidate for a job at Greystone Recruitment, we process the following personal data:
As soon as we offer you a job, however, you no longer fall under this privacy statement, and we continue to process your personal data in accordance with the internal privacy statement that you will find with your work rules.
If you are a client, the personal data we process about your staff, employees or representatives is generally limited to name, contact details and the role they perform. In the search for a suitable candidate, more information may be processed, for example about the team the candidate would join. In that case too, we only ever process the information your staff provide to us, and possibly the feedback our candidate gives about these people if it may be relevant to a future collaboration. We also process recordings of conversations by telephone and over the internet.
If you are a potential client, the personal data we process about your staff, employees or representatives is generally limited to name, contact details and the role they perform. In any case, we only ever process the information you publish online yourself on your website or on other websites or platforms, or that we obtain from you through contact with your secretariat.
If you are a supplier, we only process the name, contact details and role of your staff, employees or representatives.
We may process your name, contact details and role because a candidate gave your name as a reference or contact person.
All data provided to us is processed in accordance with the principle of data minimisation.
You alone are responsible for the accuracy of the data you provide to us and/or enter.
If you are a candidate or a candidate for a job at Greystone Recruitment, we collect your personal data directly when you give us your details in person (at a job fair, an event, through the website or otherwise), by email, by video conference or by telephone, as well as through other sources (see below). We may also receive personal data from assessment agencies we engage, or as feedback from references or potential employers.
If you are a potential candidate, we collect your personal data through other (public) sources, such as social media sites (LinkedIn, Facebook, Twitter), the websites of your professional organisation, job boards and job sites, your current employer or its website, or through referrals.
We receive the personal data of employees or representatives of clients or suppliers through the client or supplier itself, through their website or, where applicable, through social media such as LinkedIn, Facebook or Twitter.
We may also collect your personal data through cookies on our website. You can find more information about this in our cookie policy.
We mainly use the personal data you provide to us for our recruitment activities: the more information we have about you, the better and faster we will find a suitable role or candidate for you.
If you are a candidate, we process your data:
If you are a potential candidate, we process your data:
If you are a client, we process the personal data of your employees and representatives:
If you are a potential client, we process the personal data of your employees and representatives:
If you are a supplier, we process the personal data of your employees and representatives:
If you are a reference or a contact person given by the candidate, we only process your personal data when looking for a suitable role for the candidate concerned.
If you are a (potential) candidate, we rely on the following legal bases:
For the management of our database, we rely on our legitimate interest in running efficient work processes and maintaining an active relationship with you.
If you are included in our database as a potential candidate, this means that the personal data we process has already been made public in some way by you or with your knowledge. We therefore believe that the processing of this data does not harm you in any way; on the contrary, this information enables us to offer our services more efficiently and to check whether we can help you build your career. This personal data is only disclosed to third parties with your consent.
If you are included in our database as a candidate, this means that we have been in personal contact with you and that you have added to your personal data so that we can help you develop your career further. We believe that you could reasonably expect this data to be included and kept in our database, so that we can contact you again in the future.
For sending blind CVs (in which your personal data is therefore pseudonymised) to potential employers, we rely on our legitimate interest in attracting potential clients and offering new profiles to existing clients. This approach makes it possible to interest existing and potential clients in your profile without your identity being traceable. You can rely on us to do this with great care, as we too suffer harm if your identity becomes known.
For introducing candidates to potential employers, we rely on your consent.
For all other purposes for which we process the personal data of (potential) candidates in our aim to match candidates with employers, such as informing you about career opportunities and our services and contacting you to help you build your career, we rely on our legitimate interest in carrying out our commercial activities.
If you are a (potential) client, we rely on the following legal bases to process the personal data of your employees or representatives:
For the use of the AI assistant during conversations with candidates and (potential) clients, we rely on our legitimate interest in maintaining an active relationship with you and keeping our database as complete and accurate as possible, as well as in training our employees. The AI assistant makes a transcript of our conversation, which we keep in our database. This allows us to focus fully on you during the conversation and ensures that all the details of our conversation are noted correctly, so that we can better help you in your search for a new job/employee.
For conversations with candidates, the transcript is also used for applications in which new documents and selections are actively generated on the basis of the information from the conversation, namely: drawing up a front sheet and/or CV, generating a personalised introduction email to (potential) clients, and creating a prioritised list of relevant clients based on the candidate’s wishes and profile. For this, we rely on our legitimate interest in carrying out our recruitment activities efficiently and introducing the most suitable candidates to our clients in good time.
In the context of prospecting potential clients, the AI assistant may be used to record notes of a first (telephone) contact. Insofar as personal data of employees or representatives of potential clients is processed in doing so, we rely on our legitimate interest in developing new business relationships and carrying out our commercial activities. The person concerned is informed about the use of the AI assistant before the conversation.
The transcript is also used internally to train our employees and to evaluate the quality of our services. For this, we rely on our legitimate interest in optimising our internal work processes and improving the quality of our services.
For an accurate transcript, the conversations are recorded. However, the recording is not kept longer than necessary for the transcription by the AI assistant, after which it is destroyed no later than 1 day after the recording, except in the case of spot checks on the accuracy of the transcript, in which case the recording may be kept for up to 30 days. Here too, we rely on our legitimate interest.
If you are a supplier, we rely on the performance of the contract for the processing of the personal data of your employees and representatives.
Finally, when processing the personal data of (potential) candidates and (potential) clients in order to evaluate our operations and service, handle complaints and comments, evaluate and train our employees, meet our contractual obligations and safeguard and defend our rights, we also rely on our legitimate interest, namely protecting and monitoring our business and legal interests.
When you provide us with information about third parties, we assume that these third parties have given you permission to provide this information to us, so that we can process it further in accordance with this privacy statement.
Your personal data is treated in strict confidence. Only our staff have access to your personal data.
We only share candidates’ personal data with potential employers with your consent, except for blind CVs, for which we may also pass on your pseudonymised data to potential clients. When you send us your CV, we regard this as your consent to work with this CV and to share it with (potential) clients.
The personal data of potential candidates is not shared with or disclosed to third parties.
We may, however, share your personal data with affiliated companies or with third parties that process data on our behalf. When these service providers act as processors on our behalf, we do not allow them to use or disclose this data in a way that does not correspond to the cases described in this privacy statement.
We do not sell the personal data we have collected to third parties, nor do we release it to them, except in the cases described in this privacy statement or as communicated to you at the time of collection.
We may also disclose your personal data:
We reserve the right to transfer personal data if we sell part or all of our business or assets. Should such a sale take place, we will take all reasonable measures to encourage the acquirer to process the personal data provided to us correctly and in a manner consistent with this privacy statement.
We process your personal data within the European Economic Area.
We keep personal data for as long as necessary to provide our services to you or for other essential purposes, such as complying with our legal obligations.
If you are a candidate, we keep your data for 10 years after the last contact between us, except in the case of an ongoing dispute.
We only keep recordings of conversations by telephone or over the internet for as long as it takes to transcribe them, for a maximum of 1 day.
As an exception, these recordings are kept for a maximum of 30 days for the purpose of training the transcription software.
In the event of an ongoing dispute, they may be kept for longer.
If, in order to fill a particular vacancy, we have received medical or judicial data about you, this data is deleted 6 months after the vacancy has been filled.
If you are a potential candidate and have not yet had personal contact with one of our employees, all your personal data is deleted after a period of 24 months.
The personal data of clients and suppliers is deleted 10 years after the end of the collaboration or after the last contact, except in the event of a dispute.
We have taken appropriate physical, technical and organisational security measures to protect your personal data effectively against unauthorised access, use, destruction and disclosure.
Our employees and subcontractors have been thoroughly informed about the privacy and security policy and are obliged to act in accordance with this privacy statement. In addition, they are all bound by a duty of confidentiality.
Our website contains links to other websites. This privacy policy applies only to our website. We therefore recommend that you consult the privacy statements of the other websites. We are not responsible for the privacy policies of other websites, even if you visit such a website through one of the links on our website.
In accordance with the General Data Protection Regulation (EU Regulation 2016/679), you may at any time ask us to access, adjust, correct or erase, in whole or in part, your personal data. You may also always ask us for a copy of the personal data we have received from you.
You may also object to the processing of your personal data.
Finally, you have the right to restrict the processing of your data.
Following such a request, we will only continue to process this personal data insofar and to the extent that we have a valid reason to continue processing it or if this is necessary to comply with a legal obligation.
Where the processing is based on your consent, you can always withdraw this consent, in whole or in part. This may, however, mean that we can no longer provide our services.
If you have a request, question or complaint about the processing of your personal data, you can send it to privacy@greystonerecruitment.be, with proof of identity so that we can be sure we are dealing with the request of the right person. We undertake to respond to these requests and complaints in good time.
If at any time you feel that one of your rights has not been respected, you can also lodge a complaint with the Belgian Data Protection Authority via contact@apd-gba.be or the complaint form provided for this purpose on its website (www.dataprotectionauthority.be).
If you have further questions about this privacy statement, wish to exercise your rights, or wish to change the data or settings you have provided, please contact us here:
Greystone Recruitment
Frankrijklei 119
2000 Antwerp
privacy@greystonerecruitment.be